Request For Proposal (RFP)
A RFP is a document created to ask interested organizations to submit a plan to solve a problem. These plans are then used by the requesting company to decide which organization is best suited to complete the task.
A RFP is composed of the following three major pieces:
A summary of RFP's objective
Information on the company that is requesting the proposed work
Detailed information about what is being requested
The detailed information contains the following:
A timeline for the project including when it will start
Information about the cost of the given proposal
Extra requests that are not required but would be good additions to the project
Suggestion of how the proposal should be organized
The idea of a request for a proposal may be a brand new concept. It is important that they understand what an RFP is because they will be challenged to respond to one as part of this STEM Lab.
Q: Why do you think a clear objective would be an important part of the RFP?
A: A clear objective assists prospective vendors in creating a proposal to solve the specific problem of the company.
Q: Which of the four pieces of detailed information do you think is the most important?
A: Answers may vary but should focus on determining whether vendors gained enough information to decide if they want to submit a proposal and what would be required to create an acceptable one.
Q: Why would the company give a suggestion on how the proposal should be organized?
A: Having proposals share a uniform structure promotes ease and efficiency in evaluating them.